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WEEK 7: PROJECT PRESENTATION

Final Course Project Presentation (Signature Assignment)

You will create a 12 to 15 minute presentation via a Power Point Presentation that is set up for automatic transitions of slides with voice narration or a Narrated Video Presentation. You will present an overview of the project and provides the project sponsor with an overall view of the project plan. In some cases, the business sponsor/executive will not have time to read the entire plan, so they would prefer a presentation highlighting the key points of the project. You should include the project baseline start and finish dates for the project. You should also include a short table with the high-level budget that indicates the baseline total planned budget amount for the overall project within your presentation. The following information should also be included.

  • Summary overview of project description
  • Project Plan Dates
  • Project Budget (Planned vs. Actual Budget)
  • Business need and benefits
  • Summary of present plan status

Finally, you will have a Lessons Learned section in your presentation of what you learned from this Project, which includes how you will apply the lessons learned into your next project. This presentation will be submitted by the end of week 7 (80 points). Then, you will automatically be assigned to two other presentations to conduct a peer review that will be due by Saturday of Week 8 (15 points).

NOTE

The video or presentation will involve a process-orientated task by analyzing the process of completing the project, analyzing the results of the project, and evolving transformation of the results and issues of the project into a summary of the project along with a lessons-learned report (Processes). The collection of data from performing the project would be conducted by the student, which will be analyzed and synthesized. The student through whatever means that is effective that can include Excel and/or Microsoft Project will transform this data into a final management report (Data). After using tools such as Excel and/or Project, the student will use a Microphone to create narration for a slide presentation via PowerPoint with automatic transitions, Movie Maker, PowerPoint Video Tool, or other such presentation/video tools available to the student. Either the PowerPoint or resulting MP4 video will be embedded to a discussion thread for asynchronous discussion activity (Devices). Finally, a peer review process will follow the submission of the presentation that provides an integral network of outsiders analyzing and evaluating the course project summary and lessons learned provided (People).

WEEK 7: STAGES OF TEAM DEVELOPMENT 

There are many theories for the stages/phases of team development. The five-stage model is one of them. This model is only valid in a few very precise team formations scenarios. Think of a team in which you have participated (project team at work, sport team, etc.). Think back on how the team formed from the first day until the end of the project, or sporting season. Describe what took place. How did you progress into the next stage/phase of team development? Which theory of team development most applied to your example? Why?

You are to have three quality postings over three different days with the first posting by Wednesday for EACH graded discussion topic for each week.

The purpose of this discussion to gain an understanding of developing an approach for managing a high-performance project team responsible for the project.

WEEK 6: PROJECT CLOSE OUT

Why is it considered a best practice to properly close a project? What about a project that is abruptly terminated? What are some good approaches for documenting the entire project? How does this occur?

You are to have three quality postings over three different days with the first posting by Wednesday for EACH graded discussion topic for each week.

The purpose of this discussion to gain an understanding of how to formulate a closeout plan which includes best practices and lessons learned when a project is near its end.

WEEK 5: CASE STUDY – RISK EVENT

Signature Assignment

There was a company (XYZ Cruise Lines) in the vacation industry that had a reservations system for their cruise operations that was designed for agents to book cruise passengers for individual bookings within five to seven minutes. This system created a competitive advantage among travel agents as they can book their clients fast from the start of the process to the payment screen. Their largest competitor had a reservation system that took approximately 15 minutes, which was a clear competitive advantage for XYZ Cruise Lines. However, the competitor had an automated process to check in customers at the pier and provided for an electronic boarding pass where the passengers would carry an identification card with a magnetic strip to allow for faster embarkation of the ship at the pier and at the ports of call. XYZ Cruise Lines was still utilizing a manual system for embarkation and utilized paper-boarding passes. Since customers tend to remember any bad experiences with the beginning (embarkation process) and the end (disembarkation process) of the trip more than during the trip, the embarkation process has caused a lot of dissatisfaction especially among those passengers who sailed with the competitor in the past. In an effort to improve the process, XYZ Cruise Lines a state-of-the=art Ship Embarkation System was being developed. This new planned system will allow the passengers to be processed faster for the embarkation process and a plastic card with a magnetic strip will be activated and utilized as the electronic boarding pass. Additionally, this same card will also be utilized as the Point of Sale purchase card creating a cashless process for the passengers to buy drinks and other extras on board the ship during the voyage. This will further XYZ as the completive leader in the industry.

This new system will have to communicate with the current reservations system via satellite connectivity. This software development project had four main components: (a) Ship Embarkation System, (b) Point of Sale System (POS), (c) Satellite Technology Utility for connectivity from the HQ’s Reservations System to the Ship, and (d) Upgrade to the existing Reservations System to generate the upload to the Ship’s Embarkation and POS systems. All components were completed by December 1st and was ready for the integration testing process so that the project can be implemented on December 15th just before the start of the busy season at which time further software project implementations are not permitted for six months due to the heavy volume impacting the Reservations System.

When it came time for the integration testing, the upgrade for the Reservations System could not be made for the test environment because the upgrade was not moved to the Quality Control environment and the software changes was still in the programmer’s work file. No other developer or anyone in IT management had access to these files. The programmer that had worked on these changes had a heart attack and was in the hospital. As a result, the Project Manager informed everyone that they were going to miss the deadline and now had to wait six more months before this project could be implemented and the Business Sponsor was furious.

The Quality Assurance Manager asked the reason for the missed deadline and when she heard the story, she asked the IT Project Manager for the Risk Management Plan. He said that they do not believe in planning for risk events because this was a negative process and they support a positive approach towards the systems development process. Since there was not a risk matrix created and the risk for the developer to have a heart attack was not considered, the project was delayed and the company lost an opportunity to improve their competitive advantage, which equaled to millions of dollars in potential future bookings.

Questions by Senior Management after reading the Quality Assurance Manager’s report included:

  1. What does PMI recommend about Risk Management Planning, Monitoring Risk, and Controlling Risk?
  2. Explain why a project manager or any stakeholder should not view risk planning for projects as a negative activity?
  3. Did the organization follow due diligence regarding the creation of a risk management plan, assess all major risks, and developing appropriate risk responses and a plan for monitoring and controlling risks? Explain your rationale. Should this risk event in this case been identified in the beginning? Why or why not?
  4. What are some contingency plans or actions that could have been taken to limit the impact of this possible risk event and other such related events such as a key team member leaving for any reason?
  5. What would be your recommendations for such projects in the future based upon this case?

Assignment: Management is upset that there is an occurrence of a major risk that could affect the project is a large fashion. Your job is to prepare a 5 to 8 minute presentation by preparing a Power Point Presentation with your recorded voice that reflects your research and adequately analyzing, synthesizing, and evaluating the case, which includes addressing the five questions specified above. You will need to set the voice playback (sound) and the slide transitions to automatic in PowerPoint. You may wish to convert the presentation to a MP4 video. Either you will submit the PowerPoint presentation with automatic slide transitions and sound playback, or you will submit the converted video this week. Canvas will automatically assign you two other students’ video or PowerPoint Presentation to complete a peer review in the next week. The presentation is worth 80 points and the Peer Reviews are worth 15 points.

Reminder: You should use at least two scholarly resources to validate your presentation and present all resources in a slide or frame near the end of your presentation. This listing should be in APA format.

NOTE: The case study will involve a process-orientated task by reviewing the case presentation, analyzing the data provided in the video and evolving transformation of the issues into a practical solution (Processes). The collection of data in the case information would be conducted by the student, which will be analyzed and synthesized. (Data). After analyzing and synthesizing the data, the student will use a Microphone to create narration for a slide presentation via PowerPoint with automatic transitions, Movie Maker, PowerPoint Video Tool, or other such presentation/video tools available to the student. Either the PowerPoint or resulting MP4 video will be embedded to a discussion thread for asynchronous discussion activity (Devices). Finally, a peer review of this activity will follow the submission of the presentation that provides an integral network of outsiders analyzing and evaluating the solution provided (People).

WEEK 5: CONTINGENCY PLANNING

What is contingency planning? Why is contingency planning important?

You are to have three quality postings over three different days with the first posting by Wednesday for EACH graded discussion topic for each week.

The purpose of this discussion to gain an understanding of how to create appropriate risk responses for the most serious risks on a given project by considering the process of planning for contingencies. 

WEEK 4: COURSE PROJECT – UPDATED MS PROJECT

WEEK 4: HOMEWORK—EARNED VALUE PROBLEMS

In this homework, you will be working through six problems regarding earned value management and crashing a project schedule. All the information you need is within the homework assignment, located in Files (PROJ586_W4_Homework_EV_Problems).

Don’t forget to submit your assignment.

WEEK 4: COST PLANNING AND EARNED VALUE ANALYSIS 

Cost planning starts with the proposal for the project, at which time project costs are estimated. And for budgeting purposes, it is best to keep the work packages or activities small in terms of scope and duration. Once your budget is planned and allocated across your work packages, it is critical to monitor and control your project’s cost. What are some of the ways that a project manager can take these budgeting plans and track and compare them to actual data? In what sense is some cost reporting not reflective of the actual work performed? How can a project manager remedy this situation?  Additionally, why is monitoring and controlling the project cost important for the success of the project? What are some key components to monitor the health of the project, as it relates to earned value? How is earned value management different than straight financial accounting?

You are to have three quality postings over three different days with the first posting by Wednesday for EACH graded discussion topic for each week.

The purpose of this discussion to gain an understanding of the methods of monitoring schedule and cost performance using earned value techniques, along with having the ability to compare and contrast top-down and bottom-up estimating techniques.

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